Many companies utilize secure online data room solutions to share sensitive information during business processes and financial transactions. These solutions can facilitate complicated M&A deals due diligence, IPOs and more, and can also improve internal transparency and project efficiency. Hacker attacks and security breaches are increasing, so it’s important to find a secure data room that offers top-quality document security and access features.
The best VDRs come with a range of security options, such as multi-factor authentication and session timeouts, as well as location restrictions as well as granular user permissions for users and dynamic watermarking. They also provide advanced tools for managing documents, including the ability to view only, screen blocking and encrypted downloads. They also provide advanced analytics and reporting to stop illegal activities and simplify workflows.
VDRs allow you to create an encrypted firewall between your network, the cloud server that hosts the data you want to share, and the cloud server. This shields you from malware. They also have robust security for your infrastructure, including 24 hours redundancy in data centers as well as virus scanning and data encryption to protect you from cyber-attacks.
Certain VDRs have digital watermarks that protect your documents, however these can be easily removed by using an editor for PDF. Additionally, they can’t stop authorized users from sharing files with non-authorized users. So, they’re not as secure as they seem at first glance.