If you’re an in-person or remote worker, efficient communication is crucial to your success. Virtual meetings can be difficult to conduct. However, by following the suggestions in this article, you can make them more productive.

Engage attendees throughout the meeting. Start meetings with a brief introduction, such as letting participants share highlights from their day or an interesting story they came across. This sets a positive vibe and gives attendees something to concentrate on prior to going into agenda items.

At the start of the meeting, assign an individual to take notes. It’s easy for attendees to miss important information during a distant meeting. A person who can record the discussion can help avoid miscommunication. It’s an excellent idea to encourage everyone to record notes so that they can revisit the information later and apply it to their work.

In a virtual environment it can be challenging to keep from interrupting or speaking at the same moment as another participant. To prevent this, promote turn-taking and encourage the use of the “raise hand” function within your virtual meeting software.

Finish your meeting with clear action items. This will ensure that your team follows the objectives and decisions you made during your meetings. It’s also a good idea for meeting organizers to send a detailed summary of the meeting outcomes and action items within a few hours of the meeting’s conclusion. This can be accomplished via either a shared document or sending an email using your meeting software.

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