A document management strategy that is you can check out the link systematically implemented is essential to maximizing your business and boosting your organization’s competitiveness. It’s not as easy as flipping a button and ensuring everyone accepts the change. You’ll need to guide each team understand how the organization of your document-driven processes will benefit their efficiency and productivity.

One of the primary advantages of an EDMS is that it eliminates the need to store, manage and retrieve physical files. This allows your team to reuse storage space and other resources that could be used elsewhere. It also reduces the risk of losing files or loosing paper files.

Moreover, many EDMS platforms are platform independent and allow teams to collaborate on projects using desktops or mobile devices without losing data integrity, document control or content access. They also offer real-time monitoring capabilities that are easy to comprehend and let you see how your document-driven processes are running at a 10,000-foot scale.

Furthermore the EDMS will automatically store copies of each iteration of a specific document throughout its lifecycle, which is essential for legal compliance and retention policies for documents. It also allows the imposing of legal holds on specific documents, which prevents them from being altered or deleted until the hold is lifted. This is a major benefit over the DIY approach to managing documents that many companies employ with file-sharing applications such as Google Drive or Box. These applications can quickly become insufficient for a business that needs robust file control and indexing capabilities.