When companies think of the idea of a virtual data space, they are thinking of M&A deals as well as policy audits fundraising, and other long-term projects. These projects require real-time collaboration with the transfer of confidential documents among different stakeholders, as well as a quick due diligence process. Let’s take a look at some of the most common characteristics of data rooms.

Q&A modules

During the due diligence process during the due diligence phase of an M&A deal, both parties will have questions about particular aspects of the business and its operations. A good Q&A tool enables both sides of an M&A deal to get answers to these questions in a structured way, while keeping confidential information secret.

Customization

Some data rooms allow you to customize the platform by adding dashboard images and login page backgrounds. This allows businesses to maintain their brand. This can be an important factor in creating a an impressive first impression and bringing teams together around the company’s culture.

Drag and drop uploads of files

High-end VDRs allow you to drag and drop multiple documents into the data room at a time, easing the upload process and reducing a lot of time. Certain VDRs come with a “scroll-through” feature that makes it easier for users navigate through the index of documents. Additionally, the majority of data rooms can work with a variety of file formats, including Microsoft Word, allowing users to easily work on the files in the VDR. Some also have optical character recognition, which makes it easier to search for text within PDFs as well as other documents that are based on images.

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